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Free Email Parser: 6 Free Tools Compared and How to Choose

An email parser pulls the data you need out of incoming emails — order numbers, amounts, dates, names — and puts it somewhere structured, such as a spreadsheet, a database or a CRM. If you are new to the idea, start with What is Email Parsing? or Email Parser: The Complete Beginner’s Guide.

Below are six email parsers you can start using for free, how to choose between them, and links to every comparison and guide we have on email parsing tools.

How to choose a free email parser

The right tool depends on five questions:

  • Where does your email live? Some parsers read a Gmail or Outlook mailbox directly; others give you an address to forward emails to.
  • Where should the data go? A spreadsheet, a database, a CRM, or another app through an automation platform.
  • Is the data in the email or in an attachment? Attachment parsing (PDFs, spreadsheets) is a separate capability, and not every tool has it.
  • How many emails? Free plans are usually capped by email volume or credits.
  • Who sets it up? Drag-and-drop rules suit non-technical users; scripting suits developers.

For a deeper buyer’s checklist, see Email Extraction Tool: Definition, Types, Use Cases, and Buyer’s Checklist and Tool to Parse Email Content into Clean Spreadsheets: What to Look For.

Six free email parsers

1. Email Parser for Google Workspace (xtractor.app)

For those using Gmail and Google Sheets, the Email Parser for Google Workspace by xtractor.app is a Google Workspace add-on that runs inside Google Sheets and reads emails from your Gmail account, so setup happens in the familiar Google environment.

Key Benefits:

  • Search Gmail by subject, sender, date and content, and define the text to extract with custom filters, including text-before/text-after rules and regex.
  • Handle emails whose format varies with multiple parsing contexts, and save searches to reuse them.
  • Import thousands of emails in one bulk import, or automatically on a schedule, daily or more often.
  • Data lands in Google Sheets as rows and columns, and can be downloaded from there as Excel or CSV. It stays in your own Google Sheet.

Ideal For: Gmail users who want email data in Google Sheets. It works with Gmail only and parses the email itself; attachment parsing is available on request.

Free Plan: Free to install with a free trial. Paid plans run from $5 to $40 a month billed annually, or $24 to $129 a month billed monthly, and custom plans and bulk pricing are available on request.

Step-by-step: Email to Google Sheets: How to Import Email Data Automatically.

2. Mailparser

Mailparser offers a powerful free plan that allows users to extract data from incoming emails and route it to various platforms like Excel, Google Sheets, or your CRM. The tool supports parsing of text, attachments, and even structured data like JSON or XML. With its intuitive drag-and-drop interface, setting up parsing rules is straightforward, making it ideal for non-technical users.

Key Features:

  • Easy-to-use interface with customizable parsing rules.
  • Integration with over 1,000 apps through Zapier.
  • Support for parsing attachments and converting them into structured data.
  • Detailed reporting and logging of parsed emails.

Ideal For: Businesses looking for a simple solution to automate data entry from emails.

Free Plan: Includes 30 email credits per month, with options to upgrade for more volume.

3. Parserr

Parserr allows users to convert emails into structured data effortlessly. It can extract information from the email body, headers, and attachments, transforming it into actionable data. This tool integrates seamlessly with other applications like Microsoft Power Automate, Google Sheets, and more, making it versatile for various workflows.

Key Features:

  • Extract data from email bodies, headers, and attachments.
  • Integrate parsed data into multiple applications.
  • Automated email forwarding and data extraction.
  • Rule-based system for precise data extraction.

Ideal For: Users needing to automate data extraction for integration with other tools and applications.

Free Plan: Limited to 30 email credits per month, with higher tiers for expanded usage.

4. Email2DB

Email2DB is a robust email parser that supports extensive customization and scripting capabilities. It can process email content, attachments, and headers, converting them into database entries or triggering actions based on the extracted data. Email2DB is suitable for more technical users who require complex parsing and automation solutions.

Key Features:

  • Highly customizable with scripting support for advanced parsing.
  • Extract data and send it to databases or other services.
  • Automate responses and workflows based on parsed data.
  • Supports various email sources, including POP3, IMAP, and Exchange.

Ideal For: Technical users and developers looking for a highly flexible parsing solution.

Free Plan: Offers a free version with limited features and parsing capabilities.

5. Zapier Email Parser

Zapier’s Email Parser is a simple tool for extracting data from emails and automating workflows. It works seamlessly within the Zapier ecosystem, allowing users to set up automated tasks based on parsed email content. Although it lacks the depth of more specialized tools, its integration capabilities make it a great option for automating repetitive tasks.

Key Features:

  • Quick setup and easy to use.
  • Automate tasks across thousands of apps.
  • Parse and route email content based on predefined rules.
  • Suitable for basic data extraction needs.

Ideal For: Users already familiar with Zapier who need simple email parsing and automation.

Free Plan: Available with the basic Zapier plan, which includes limited tasks and Zaps.

6. Mailgun Email Parsing

Mailgun’s email parsing capabilities come as part of their comprehensive email delivery service. While primarily known for sending and receiving emails, Mailgun can also parse incoming emails and route the extracted data to various destinations. This tool is well-suited for users who need both email delivery and parsing in one solution.

Key Features:

  • Integrated with Mailgun’s email delivery and receipt services.
  • Parse emails and route data to webhooks, databases, or other services.
  • Supports extensive filtering and routing rules.
  • Detailed analytics and reporting for parsed emails.

Ideal For: Businesses looking for a combined solution for email delivery and data extraction.

Free Plan: Includes 5,000 emails per month, covering both sending and receiving.

Compare email parsers

Roundups, benchmarks and pricing:

Specific tools and platforms:

Understand email parsing

Get clean data from messy emails

Try a free email parser on your inbox

If your email is in Gmail and your data belongs in Google Sheets, install xtractor.app free from the Google Workspace Marketplace and run your first import.

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